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Course Reserves How-to: Faculty

Placing Materials on Reserve

Contact Information

Jennifer Bennett

Assistant Manager, Access and Technical Services

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Reserves Information for Faculty


To place items on reserve, please fill out this form. The Reserve Request Form includes options to request purchases and place current library materials on reserve. Reserve requests are processed in the order they are received and can be placed any time prior to or during a semester. 

Feel free to be creative! In fall 2022, we had bags of buttons for an Anthropology lab and a VR set for Neuroscience on reserve in Shain. We are happy to work with you and will do our best to accommodate unusual requests.

The following checkout times are available:

  • 1 hour

  • 2 hours

  • 3 hours

  • 4 hours

  • 24 hours

  • 3 days

  • 7 days

Items with checkout periods of four hours or less cannot be taken from the library. If a faculty member does not specify a desired checkout period, the library defaults to placing physical books on a two-hour loan and films on a three-hour loan. 


Interlibrary Loan

Interlibrary loan materials cannot be placed on reserve due to copyright and/or licensing constraints. 



The Reserve Request Form includes options to request purchases and place current library materials on reserve. When requesting materials that need to be purchased, please remember that shipping times vary. The library will do its best to complete reserve purchase requests and will communicate any issues that may arise. If you are requesting a different edition of a title the library owns, please provide a description of why you need the specific edition; for example, an edition with a particular foreword.

The library prioritizes purchasing multi-user ebooks when possible because these are the most beneficial to student learning. However, multi-user ebooks are not available in every title. In this case, the library may purchase one-, three-, or five-user ebooks or a physical copy instead. If the library owns a physical copy of an item, you may request the purchase of an ebook, but we may not be able to fulfill the request. 


Textbook Policy

To obtain textbooks, we suggest contacting the publisher and requesting a first and second desk copy. Please note that textbook purchases are out of the scope of the collection policy, although we will continue to place personal copies of textbooks on reserve. Please contact with any questions or concerns about personal copies or textbooks for reserves. 


Personal Copies

We are happy to accept multiple personally owned copies. Personal copies are placed on reserve for a semester and then returned to the owner. Library staff barcode, label, and write faculty names on personal copies submitted for reserves. Please expect some normal wear and tear as a result of frequent use. 


Greer Music Library

Items can be placed on reserve in Greer; however, we recommend placing them on reserve in Shain due to the limited hours students can access these materials.



Once the reserves workflow for your course is completed, you will receive an email with a link to your course reserve list. This link can be placed on Moodle and emailed to students. By accessing the reserve list remotely, students can determine whether physical items are currently available for checkout, and read ebooks. 

Moodle tutorials and instructions can be found here. For additional help, contact


Films and Kaltura 

Check to see if a video is available using OneSearch or Kaltura. (Please note: not all Kanopy titles are licensed at this time and may not be readily available for viewing - contact with questions). To request the digitization of audio visual materials that the library owns, contact Mike Dreimiller. Please fill out the reserve request form to request physical items for reserves. Kaltura tutorials and instructions can be found here. For general Kaltura inquiries, contact


Linda Lear Special Collections and Archives

In most cases, we are unable to place special collection items on reserve. Contact Lear Center Staff to schedule a time for your class to view special collections. 



For reserve related and general copyright information, visit Connecticut College Copyright Guidelines