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Revising a Document
Text Alignment
Paragraphs are usually aligned at the left margin, while titles are centered. To change alignment of selected
text, highlight the text you want to change, then click the desired alignment icon on the toolbar.
Line Spacing
To change spacing between lines of selected text, highlight the text you want to change, then click the line
spacing icon on the toolbar. Available options are single, 1.15, 1.5, or double spacing. The Format tab at the
top also gives options for line and paragraph spacing. Double spacing is usually standard for college papers.
Margins
Margins can be changed by clicking the File tab at the top, and then clicking Page setup. Margins can then be
adjusted in the box that pops up. 1” margins are usually standard for college papers.
Fonts
Change the font and the font size of selected text using the options on the toolbar. Bold, italics, underline, and
text color are also formatting options available on the toolbar. The Format tab at the top also gives options for
text formatting. 12-point Times New Roman is usually recommended for college papers.
Images
Insert an image by first placing your cursor in the desired location within your text, then clicking on the Insert
image icon on the toolbar. You will be given a list of options from which to select an image. When you’ve found
an image, click Select and it will be inserted into your document. The Insert tab at the top also gives options
for inserting images.
Bulleted / Numbered List
Add a checklist, bulleted, or numbered list by clicking the appropriate icon from the toolbar. Formatting options can be selected by clicking the arrow next to the list choice.
Headers, Footers, Page Numbers
Insert a header or footer by clicking the Insert tab at the top, then Header or Footer from the menu. Insert a
page number by clicking the Insert tab at the top, then Page numbers. There are several options to choose
from for location and style of page numbers.
Hyperlinks
Select the text that you want to add a link to, then click on the hyperlink icon from the toolbar. Copy and paste
the URL of the web site that you want to link to, then click Apply.
Tables
To insert a table into your doc, click on the Insert tab at the top, then select Table. Click to select the desired
number of rows and columns.
Undo / Redo
If you make a mistake, you either undo (or redo) the last change made my clicking the undo (or redo) arrow on the toolbar.
Spellcheck
As you type, spelling errors will be underscored with a red squiggly line. To make a correction, right click on the
underlined word, review the suggested corrections, and click to select the desired replacement. To access the
full spelling and grammar check tool, click the Tools tab at the top, and then select Spelling and grammar.
